PRIVACY POLICY (BRANCH & CLUB)

DATE: 19TH SEPTEMBER 2018
INTRODUCTION
1. The Royal Marines Association (RMA) Deal Branch and Club is committed to protecting any personal information we obtain about you, whether you are a member, supporter, beneficiary, website visitor or volunteer. This Privacy Policy sets out how we obtain, use and protect any personal information you provide to us, whether online, via phone, text, email, in letters or in other correspondence. We hope that this policy statement will answer the questions that you may have about how we manage and protect your details, but if you have any questions which are not answered by this statement, please contact us on 01304375207 or rmadealsec@gmail.com.
2. This privacy policy explains the following:
• What information the RMA Deal Branch & Club may collect about you;
• How the RMA Deal Branch & Club will use information collected about you;
• When the RMA Deal Branch & Club may use your details to contact you;
• Whether the RMA Deal Branch & Club will disclose your details to anyone else;
• Your choices regarding the personal information you provide to us;
• The use of cookies on the RMA Deal Branch & Club website and how you can exercise your choices in relation to those cookies.
3. The RMA Deal Branch & Club is committed to safeguarding your personal information. Your personal data is protected by UK legislation, specifically the Data Protection Act 1998, the Privacy and Electronic Communications (EC Directive) 2003 and the General Data Protection Regulation (2018). We aim to exceed our legal obligations by following best practice and reviewing our procedures regularly.
4. The RMA Deal Branch & Club website (www.rmadeal.co.uk) contains hyperlinks to websites owned and operated by third parties. These third-party websites have their own privacy policies, including policies on their use of cookies, and we urge you to review them. They will govern the use of personal information you submit or which is collected by cookies whilst visiting these websites. We cannot accept any responsibility or liability for the privacy practices of such third-party websites and your use of such websites is at your own risk.
WHO WE ARE
5. The Deal Branch of the RMA is a registered charity (number 1168387) located at 37 The Strand, Walmer Deal CT14 7DX. The Club is located in the same premises and works alongside the Branch. Their principal purposes are enshrined in the Central Association’s Bye-Laws in these words:
“To promote the efficiency of the Corps, including those who have served with the Corps from other Services, and to promote and preserve its ethos, traditions and esprit de corps amongst serving and former members of the Royal Marines. To provide, either directly or through appropriate agencies, relief from conditions of poverty, need, hardship and distress, to all serving or former members of the Corps, their families and dependents”.
WHAT INFORMATION WILL THE RMA COLLECT ABOUT ME?
6. When you contact the RMA Deal Branch & Club to make a donation, sign up to any activities or online content, such as newsletters, or you telephone, email, write to or engage with us via social media channels, we may receive and retain personal information about you. This can consist of basic information such as your name, email address, postal address, telephone or mobile number, or more detailed information such as preferences and interests and information relevant for membership eligibility.
7. By submitting your details, you enable the RMA Deal Branch & Club to provide you with the services, information, activities or online content you select.
8. We do not usually collect "sensitive personal data" about our supporters, e.g. health status, unless there is a clear reason for doing so - such as welfare support, participation in a membership event or similar fundraising effort or where we need this data to ensure that we provide appropriate facilities or support to enable you to participate in an event. Clear notices will be provided on applications for such events so that what information we need and why we need it is evident. If you are simply browsing our website as an anonymous visitor, the RMA Deal Branch & Club may still collect certain information from you, such as your IP addresses (an IP address is a number that can uniquely identify a specific computer or other network device on the internet).
9. The RMA Deal Branch & Club also uses cookies on our website. Cookies are small text files on your device created by your web browser when you visit a website. Every time you return to that website, your browser will send the cookie file back to the website's server. Cookies improve your experience of using a website, for example by remembering your preference settings and by measuring your use of a website to ensure that it meets your needs. See paragraph 27 below for more detail on how we use cookies and how you can control your cookie preferences.
HOW WILL THE RMA DEAL BRANCH & CLUB USE THE INFORMATION YOU COLLECT ABOUT ME?
10. The RMA Deal Branch & Club collects and processes personal information for the purposes of administration, membership analysis and to keep members informed about their membership e.g. their subscription, welfare activities, socials and events, membership offers, fallen comrades, Corps news, career/employment opportunities etc.
The RMA Deal Branch & Club will use your personal information for a number of purposes including the following:
• In relation to any correspondence you have entered into with us whether by letter, email, text, social media, or any other means;
• For internal record keeping;
• To contact you about any content (information, personal details, news article etc) you provide;
• To provide you with information about our activities or online content you have agreed to receive;
• To personalise the way the RMA Deal Branch & Club content is presented to you;
• To use IP addresses as follows: to identify the location of users; to block disruptive use; to establish the number of visits from different countries;
• To analyse and improve the activities and content offered by the RMA Deal Branch & Club website (www.rmadeal.co.uk) to provide you with the most user-friendly navigation experience. We may also use and disclose information in aggregate (so that no individuals are identified) for marketing and strategic development purposes.

11. The RMA Deal Branch & Club will contact you for marketing purposes of various branch and club events, using the monthly emails and (closed) Facebook Page “Royal Marines Association Deal Branch and Social Club” where you have provided us with freely given consent to do so. You may provide that consent in various ways including through paper forms, emailing us or verbally.
12. Please see paragraph 22 below for information on how to change your communication preferences, including opting out of future marketing communications.
WILL THE RMA SHARE MY PERSONAL INFORMATION WITH ANYONE ELSE?
13. We will only use your information within the RMA Deal Branch & Club for the purposes for which it was obtained. The RMA will not, under any circumstances, share or sell your personal data with any third party for marketing purposes and you will not receive offers from other companies or organisations as a result of giving your details to us.
15. We will also comply with legal requests where disclosure is required or permitted by law (for example to government bodies for tax purposes or law enforcement agencies for the prevention and detection of crime, subject to such bodies providing us with a relevant request in writing).

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